Privacy Policy
Your privacy matters to us.
This notice explains what personal information may be collected through this website, why we use it and the choices you have about your information.
We aim to explain this in straightforward language rather than legal jargon.
When might we receive information about you?
Most visitors can browse this website without giving us their name or contact details. Personal information is mainly provided when you choose to contact us.
When you send us a message
We receive the name, email address, message and any other information you choose to provide.
Technical information
Like most websites, limited technical information may be recorded by our hosting and security systems when you visit.
About this website
This website has been created by the campaign supporting the discussion about establishing a Town Council for Windsor.
A Windsor Town Council does not currently exist, so this website is not the website of an existing local authority.
If you have a question about personal information you have supplied through this website, please contact us through the Contact page and make clear that your message relates to data protection or privacy.
What we collect and why
We only need information for particular purposes. The information collected depends on how you choose to use the website.
Contact form information
If you send us a message, we may collect your name, email address and the content of your message.
Why: so that we can read your enquiry, respond where appropriate and manage any necessary follow-up.
Technical information
Our website hosting or security systems may process technical information such as IP addresses, browser information, dates and times of visits and requested pages.
Why: to operate, protect and maintain the website.
Links and embedded services
Some pages may contain links to or content provided by another website. If you interact with that content, the other provider may process information under its own privacy policy.
Please only send what is necessary
If you contact us, please avoid including sensitive or confidential personal information unless it is genuinely necessary for us to understand your enquiry.
We will only use information you provide for purposes connected with your message or where we are otherwise required by law.
Why we process personal information
We use personal information only where there is a reason for doing so.
How we look after your information
Open any section below for more information.
How long do we keep personal information?
We do not intend to keep personal information for longer than it is reasonably needed for the purpose for which it was collected.
Contact enquiries may be retained while we deal with the enquiry and any relevant follow-up.
Information may be retained for longer where there is a legitimate reason to keep a record of correspondence, or where this is required by law.
Technical records are retained according to the operational and security settings of the services used to host and protect the website.
Who might information be shared with?
We do not sell personal information.
Personal information may be processed by organisations that provide services necessary to operate this website, for example:
- website hosting providers
- website and technical support providers
- email services used to receive and respond to contact enquiries
- website security and spam-prevention services
Information may also be disclosed if this is required by law or necessary to establish, exercise or defend legal rights.
Cookies
The website may use cookies that are necessary for WordPress, security or other website functions to operate.
A cookie is a small piece of information stored on your device by a website.
If non-essential analytics, advertising or similar tracking technologies are introduced, consent should be requested where this is required.
Your browser also allows you to delete or block cookies, although blocking essential cookies can affect how some websites work.
Links and embedded content
This website may link to third-party websites or include content supplied by another provider, such as documents, maps, videos or social-media content.
Those services operate independently and may collect information when you use or interact with them. Their own privacy and cookie policies apply to that processing.
How do we protect your information?
Reasonable technical and organisational measures are used to protect personal information against accidental loss, unauthorised access, alteration or disclosure.
No internet service can guarantee absolute security, but access to personal information should be limited to those who need it for the relevant purpose.
Information processed outside the UK
Some technology providers may operate or store information in countries outside the UK.
Where this applies, the provider should use an appropriate mechanism or safeguard for the international transfer of personal information as required by UK data protection law.
You have rights over your personal information
Privacy question or request?
If you want to exercise one of your data-protection rights or have a concern about how information supplied through this website has been handled, contact us and mark your message Data Protection.
Contact us →Information Commissioner's Office
If you have concerns about the way your personal information has been handled, you can also raise a data-protection complaint with the Information Commissioner's Office.
Visit the ICO website →We may update this privacy notice if the website, the services we use or data-protection requirements change. The latest version will always be published on this page.